Bill of Lading Entry

 

The Bill of Lading entry screen can be divided into five sections, as follows:

 

  1. The first section corresponds to the B/L number, ports and voyage information, this one made up of Line number and name, job number, vessel and voyage date .
  2. The second section corresponds to general information, such as issue date, B/L is Prepaid or Collect, if the cargo is insured or not, if there is any Forwarder Advance, if the B/L is Prepared or not, type of movement (H/H, H/P, P/H, P/P), In bond, Booking number, Service contract, point of origin and Routing instructions. There is also an option to do Automatic Shipper Exports Declarations, by setting AES field to Yes.
  3. The third section contains the information about Shipper, Forwarder, Consignee and Notify..
  4. The fourth section is the detail of the Bill of Lading. It has the description of the cargo being manifested, either loose cargo or containers. At this point you can get additional information pertaining the description, such as the commodity and value, the schedule B numbers for the SED”s, Dangerous Cargo information, Comments to the B/L, translations and view accounting information if the Bill of lading has been rated and posted. It also shows information related to customs, such as AES,  AMS transmission and ISF if necessary. The last section is the documents tab, where copies, scans , pictures, etc can be kept.

 

 

 

  1. The fifth section is the rating screen, which defines the charges that are being applied to the customer. It shows the billing party, if the charges are prepaid or Collect and if the charges are Local or B/L. It also shows the rating types, essential in the calculation of the charges amounts. An expanded view from the rates allow the users to view the receivable side and the payable side, for examples in the cases of Local Drayage that generates a payable to the trucker.

 

 

 

This program has several features that can make things easier for the users. They are displayed on the top section of the program, or under the File, Edit and View options. Some of them will only be active when a document is open. Others like the Create from document option, or Find B/L will be active with no open document

 

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There are several ways to create a bill of lading To access an already created B/L, type the number and then hit Enter. This function works perfectly if your system has unique numbering (numbers do not repeat). If the numbers repeats in every job, the easiest way to find the B/L is through the Find B/L option based on the job number. Once you are in that B/L if you want to continue scrolling through the same job number, select the option under View, Scroll by job number