Bill of lading reports

B/L Form

The B/L Form shows the information entered on the bill of lading, such as voyage, ports, booking number, routing instructions, detail of cargo being manifested, whether it is prepaid or collect , include or exclude dangerous cargo information and rating information, if desires. The form has many option reports which would produce a different report based on what has been selected It also has an option to include all bills of lading for the selected job, or a range of numbers.

B/L proof

This is a useful report to review all the data that has been entered in the Bills of lading. It is highly recommended to run this report prior to posting the documents. It is easier to make corrections before the bills of lading are posted

B/L Audit

B/L Audit is a very complete report by customer and ports. It displays all charges or a specific charge that has been applied to Bills of lading entered for a specific company and specific ports, under a specific range of time. You can select Prepaid, collect or both types of Bills of lading For a general report, all customers can be selected. The bill of lading gets selected based on the sailing date. It displays voyage number, ports, selected charges, TIr number or dock receipt number, depending on the case, equipment type and weight in pounds and port-pair totals

B/L Worksheet

This report shows the rating worksheet for a specific B/L, with a very detailed description about dimensions and measurement and accounting information as well. It shows the rates and their types, whether it is prepaid or collect, who it is being charged to, and if it is local charges or B/L charges. This report may be printed for a range of bills of lading

Notice of Arrival

The Notice of Arrival is a report that is developed to let the customers know that their cargo is arriving. This report prints the B/L number with the names of Consignee and Notify and the description of the packages in the B/L. It also shows whether the charges are prepaid or collect, and the names of the Vessel and Voyage. It can be run for one B/L, for a set or for all the B/L’s that exist under the specified job and ports. The notice of arrival is actually the cargo invoice with an additional clause stating the arrival date of the cargo.

Shipper’s Export Declaration

To print this document enter the Job Number, Port of Loading, Port of Discharge and the B/L number(s) that you would like to print this report for. The last field that the program asks to fill out is the Print SED’s for B/L’s w/value under $2500. Enter ‘Y’ or ‘N’depending on whether or not you want to run the report for a Shipper Export Declaration under $2500.

After entering all the information in the entry screen and select one of the printers, the screen first shows the B/L’s being processed on the bottom and then, for that B/L’s not already containing a cargo value, displays a screen to attach an invoice and its amount. This process is performed for each line item that the B/L(s) has (have) in the description. On the bottom of the screen, it displays the C/Y and the TIR number that is being checked. When the process finishes the SED’s will begin printing to the selected printer.

Bank drafts

This report prints out all the Bank drafts found for the selected job number, ports and B/L or B/L’s numbers. The Bank drafts are the documents issued for the bank that is going to be responsible for the payment of the cargo at the discharge port. It is designated in the ‘attach invoices’ window in the TIR or D/R entry screens. Once attaching an invoice and commercial value, entering a ‘Y’ in the ‘B’ field will signify that a bank draft is being issued against the cargo. If ‘Y’ is entered, a window will open prompting the user for the name of the bank issuing the bank draft. **Note: this bank must exist in the CMS. It prints out the document in a format as designated by each ISIS client.